career opportunities

Production Assistant

Department: Production

Description

MISION: The Production Assistant provides overall general production assistance to the Production Coordinator, Production Supervisor and Production Artists within a specific department.

Main responsibilities

MAIN DUTIES:
• Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system.
• Assists Production Coordinator/Supervisor with department calendar and handles the scheduling for the Department Head. Interacts with department leadership.
• Assists Production Coordinator/Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met.
• Understands the department and works with Supervisor to maintain and manage the department schedule.
• Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule; communicates any schedule changes to appropriate Artist Leads, Supervisors and Production team as needed.
• Responsible for multiple dailies sessions each day, as well as client reviews.
• Ensure proper preparation for all meetings and reviews. Record and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.
• Awareness of work in progress in the department.
• Enter and maintain production data in the studio’s production database to reflect scheduled, in-progress, and completed departmental work. Collaborate with other coordinators and managers to keep all data accurate and current.
• Schedule meetings at the request of the Manager and Lead(s). Proactively maintain the calendar with alertness to topics, deadlines and conflicts.
• Proactively respond to requests for information and assistance from those within and outside of the department.
• Responsible for various daily office activities: schedules meetings, books rooms, copies, files, types up notes and distributes accordingly and distributes and collects timecards for the department.
• Communicates with other departments regarding department needs.
• Willing to take on new challenges in order to have a more detailed knowledge of the department and pipeline.
• Review all incoming notes for department relevance and distribute as needed.
• Creating / updating job books and schedule
• Creating forms and templates
• Taking notes in meetings
• Photocopying, faxing and shipping
• Creating task sheets
• Prepping for meetings

Qualifications

• Degree in film, art, communications, media communications or related field
• Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word
• Experience with production tracking software is a plus (for example, Shotgun)
• Strong work ethic

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