career opportunities

Production Assistant

Department: Production


The Production Assistant provides overall general production assistance to the Production Coordinator, Production Supervisor and Production Artists within a specific department

Main responsibilities

●     Provides overall general assistance to the Production Coordinator, Production Supervisor and crew within a specific department.

●     Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system.

●     Assists Production Supervisor with department calendar and handles the scheduling for the Department Head. Interacts with department leadership.

●     Assists Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met.

●     Understands the department and works with Supervisor to maintain and manage the department schedule.

●     Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule; communicates any schedule changes to appropriate Artist Leads, Supervisors and Production team as needed.

●     Responsible for multiple dailies sessions each day, as well as client reviews.

●     Set up Cinesync/RV sessions

●     Ensure proper preparation for all meetings and reviews. Record and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.

●     Able to navigate the asset browser. Able to pull up shots and models, using Shotgun, and manages technical issues during rounds and approvals.

●     Awareness of work in progress in the department.Ÿ

●     Enter and maintain production data in the studio’s production database to reflect scheduled, in-progress, and completed departmental work. Collaborate with other coordinators and managers to keep all data accurate and current.

●     Schedule meetings at the request of the Manager and Lead(s). Proactively maintain the calendar with alertness to topics, deadlines and conflicts. Manage the schedules of key personnel.

●     Proactively respond to requests for information and assistance from those within and outside of the department.

●     Acts as a secondary contact for questions when the Production Supervisor and/or Production Coordinator are unavailable.


●     Responsible for various daily office activities: schedules meetings, books rooms, prepares items for shipment, copies, files, types up notes and distributes accordingly and distributes and collects timecards for the department.

●     Familiar with specific day to day requirements for the department.

●     Communicates with other departments regarding department needs.

●     Willing to take on new challenges in order to have a more detailed knowledge of the department and pipeline.

●     Review all incoming notes for department relevance and distribute as needed


●     Bachelor’s degree in film, art, communications or related field.

●     Strong work ethic

●     Candidates should be well organized, highly self-motivated individuals who function well in fast-paced, frenetic production-based environment.

●     Willingness to take initiative and resolve problems

●     Great attention to detail

●     Ability to work well both independently and as part of a team within a fast-paced, dynamic, deadline-orientated environment

●     Excellent written, verbal and interpersonal communication skills.

●     Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word.

●     Experience with production tracking software is a plus (for example, Shotgun)

●     Must speak/write Spanish and English

●     Must be a European Union Resident.


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